We comply with the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth), the Singapore Personal Data Protection Act (PDPA) and the European Union General Data Protection Regulations (GPDR), which regulate how we handle the information you supply when subscribing to use any of our LNG trading or other services (Services).
Type of personal information that may be collected
We may collect certain personal information (as defined in the APPs) or personal data (for the purposes of the GDPR) including, but not limited to, (a) identification data (for example your name, e-mail address, mailing address, passport information, contact number, company details, position within company); (b) information about your connection and device capability in connection and interaction with our Site; (c) electronic identification data (for example internet protocol address and cookies); (d) your user profile (e) member registration data (including company incorporation number, details of prospective member’s past, current and intended involvement and activity in the LNG industry (including relevant experience of employees or retained consultants)) (with (a) to (e) collectively being, Personal Information) via our Site. The provision of such Personal Information by you is not mandatory, but may be required in order to use or access certain web pages and/or sections of our Site or our Services.
Use of personal information
The main purposes for which we collect, hold and use Personal Information are:
- To register a member to use the Services;
- To provide our Services;
- To respond to an individual’s request;
- To operate, evaluate and improve our business;
- To maintain contact with members;
- To keep members and other contacts informed of the Services, updates to the Services, industry developments, and to notify them of relevant Service offerings;
- For general management and reporting purposes, such as invoicing and account management as necessary; and
- Other purposes related to our business.
If you choose not to provide us with Personal Information, we may be unable to do the above functions.
We may collect, hold and use Personal Information about individuals to market our Services, including by email. However, individuals always have the opportunity to elect not to receive further marketing information from us by writing to GLX at email@example.com.
If we collect, hold or use Personal Information in ways other than as stated in this policy, we will ensure we do so pursuant to the requirements of the applicable privacy regulations.
Disclosing of personal information
You agree that we may disclose your Personal Information to third parties under any of the following circumstances:
- When we have your consent to disclose the Personal Information;
- We need to disclose your Personal Information to provide the Services that you have requested;
- We need to disclose the Personal Information to third parties who on behalf of us provide Services to you or assist us in maintaining the quality and efficiency of our Services and our business operations (we will only provide such third parties the relevant information required for the provision of the Services, and the third parties are prohibited from keeping, using or disclosing such Personal Information for any unauthorised purpose); or
- Such disclosure is otherwise required or permitted by law.
Transfer of personal information
You also acknowledge and agree that information that you provide may be stored or processed in, or transferred to, servers of our affiliates and of our service providers.
While we will take reasonable care in preventing the loss, misuse or alteration of your Personal Information, you acknowledge that the security of data transmitted over the Internet cannot be guaranteed.
We may sell or buy subsidiaries or business units. In such transactions as well as in the event that all or substantially all of our assets are acquired by a third party, your Personal Information will generally be one of the transferred business assets. We reserve the right to include your Personal Information, collected as an asset, in any such transfer to a third party.
Managing personal information
GLX takes reasonable steps to protect Personal Information it holds from misuse, interference and loss and from unauthorised access, modification or disclosure.
The time period for which we keep Personal Information depends on the purpose for which we collected it. Where Personal Information is no longer required for the purpose for which it was collected, reasonable steps will be taken to destroy or permanently de-identify the information, unless we are legally required to retain it. Unsolicited Personal Information received from third parties that does not serve an appropriate purpose will be destroyed.
We will ensure that your Personal Information is accurate and up to date. Therefore, please advise us of any changes to your information. You are entitled to request details of the information we hold about you, except in certain circumstances set out in the applicable data protection law and regulations, and to have it rectified or deleted as required by applicable data protection legislation. If we deny you access to your Personal Information, we will provide you with reasons as to why. We may charge you an access fee to cover our costs of gathering and providing the information.
If you wish to have your Personal Information deleted, please contact GLX at firstname.lastname@example.org and we will take reasonable steps to delete it (unless we need to keep it for legal, auditing or internal risk management reasons).
If you wish to know what Personal Information we hold about your or think that any of the information we hold about you is inaccurate, you can contact GLX at email@example.com and we will take reasonable steps to ensure that it is corrected.
Certain web pages and/or sections of our Site may use “cookies”, which are small data files sent to your computer, to store and track information about you when you access such web pages and/or sections of our Site. The cookies track information such as users’ profiles, the number of users, their frequency of use and their preferred websites.
We allow certain third party companies to collect certain anonymous information when you visit our Site. These companies may use non-personally identifiable information during your visits to our Site and other websites in order to provide advertisements about goods and services likely to be of greater interest to you. These companies typically use a cookie or a third party web beacon to collect this information.
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